Admin Clerk (80-100%)

Emerald Stay is a revolutionary prop-tech company that manages high-end homes in non-urban destinations. Our team is shaking up the vacation rental market by creating a top-tier hospitality brand that uses reliable technology at every touchpoint. Guests can expect an unforgettable Emerald Stay experience, while owners can easily monitor their property and enjoy the benefits of passive income. In 2021 we received the “Best leisure property management company” award and in 2022 the “Sustainability” award at the global industry event by The Shortyz. We have offices in Geneva and Barcelona and have raised more than €25m from prominent investors in order to back our growth. Last but not least, we are recognized as a Great Place to Work®, and are accredited HappyAtWork® as well as B Corp®.

We're seeking a detail-oriented Admin Clerk to support the efficient operations of our finance department. In this role, you'll handle the accurate input of invoices, be a key liaison for our on-site teams, and assist with reporting and financial management tasks. If you're organized, have a keen eye for numbers, and enjoy a dynamic environment, we'd love to hear from you.

RESPONSIBILITIES
Invoice Management:

• Meticulously input supplier and customer invoices into our payment management system, Payhawk
• Act as the primary point of contact for on-site teams regarding financial expenditures and revenues.
• Collaborate with the operations team to verify and control supplier invoices.

Company Reporting:

• Assist in the preparation of management control reporting and tracking of key operational indicators.
• Categorize expenditures accurately within our payment management system (Payhawk).

Administrative and Financial Support:

• Provide daily administrative and financial management support to the Group Controller and CFO.
• Perform additional administrative and reporting tasks as needed.

KEY INFORMATION

• Start date: May-June 2024
• Work rate of 80-100% (i.e. 4 or 5 days per week), as you wish
• We have a flexible home office policy: with us, you'll work at the office on Tuesdays and Thursdays - the rest of the time, it's up to you

QUALIFICATIONS

• High school diploma or equivalent
• Strong proficiency with Microsoft Excel and accounting software
• Excellent attention to detail and strong organizational skills
• Ability to communicate effectively with both internal teams and external vendors

REQUIRED PROFILE

• You are organized and rigorous with an eye for detail
• Repetitive tasks are not a nuisance for you
• Fluent English
• French B2+ required.
• Spanish optional

ABOUT US

We offer a work environment that values and empowers people while fostering personal development. Our culture is dictated by the following values:

• Make Mistakes - We foster a creative environment where the best ideas win, where it is okay to make mistakes and unacceptable not to learn from them.
• Question - We don't accept the status quo and look for ways to leverage technology while empowering people.
• Speak Up - We are true people who give honest feedback, who are not afraid to share opinions and who don't talk behind one's back.
• Think Big - While staying humble, we aim for the stars and work towards established goals and metrics.
• Don’t Compromise - We are obsessed with quality, like a Swiss watchmaker.
• Care - We care about our team members, our partners and our clients, and make our passion and our work one and the same.

We are demanding - everyone really counts at Emerald Stay. But keep in mind that we value hard work and give growth opportunities to those who deserve it. We want you to grow with the company. Feeling aligned? Then we want you on the Emerald Stay team!